Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. All coursework, projects and dissertations must be submitted. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. how to apply for extenuating circumstances ucl This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. Take a look in your student handbook to find the extenuating circumstance procedure. This may affect the type of mitigation that is available to you. how to apply for extenuating circumstances ucl The information you need to support you with an extenuating circumstances claim can be found below. If you had a SoRA extension, please state the date after the SoRA extension was granted. If the request is accepted, the student may be granted an extension. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Then youll know where you are and how best to proceed with the assignments involved. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. You can find information about the Extenuating Circumstances procedure in your student handbook. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. We are improving our three campuses for people to study, work and live. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. If you self-certify then you should hear 1-2 working days. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. This step-by-step guide will clarify how to do that. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. /Tx BMC EMC 535 0 obj <>stream We are not able to process ECs or respond to queries that are submtited by non-IOE students. butler county election office phone number / . You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Read the Extenuating Circumstances regulations before completing this form.2. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Please be patient. Processing time will depend on the institutions policy, but its usually between one and five working days. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Non-IOE students should refer to their own faculties for EC advice. Were led by studentsand that means youre in charge. HPpuVru0 You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. You must submit your late evidence no more than four weeks after submitting your EC application. e.g. Enjoy! These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). PREPARE. HPpuVru0 Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Extenuating circumstances Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. ECs are designed for emergencies. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. You will need to provide the additional evidence within four weeks of being contacted. Make sure that the date you have requested is allowed under the claim type you are submitting. SeeSection 1.5: Providing Supporting Evidence. Make sure that you know what you need to submit and the deadline for submitting claims. dissertations refer to the dissertation handbook for specific guidance). We are committed to providing extensions to these important partners in the application process as well should the need arise. You should receive a response withinone week of submitting the request for review. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. It is your responsibility to ensure that the work is submitted on time. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. Coursework and project submissions dates are all available on the Moodle pages for each module. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. You apply for extenuation via an online form. Letter or certificate froma doctor or other registered medical professional external totheUniversity. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Extenuating Circumstances | Students Union UCL You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. %PDF-1.6 % Although we encourage you to discuss coursework with others, the final product must be your own work. Luckily, extenuating circumstances are there to support you during these situations. If you do not submit the requested evidence, your claim will normally be rejected. What falls under extenuating circumstances? %%EOF /Tx BMC Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. UCL extends Extenuating Circumstances allowance as part of 'no This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. Applying for an EC using self-certification. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. However, you will need to explain why you didnt submit your EC on time. Sport is for everyone, and well help you find your level. Etymology Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. hbbd```b``K@$Xa7X)"+! The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Source: Glenn Cartsens Peters/Unsplash. Bereavement: You will be required to provide a death certificate. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream EMC Section 2.9: If you miss the deadline for EC claims. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. Our job is to make sure you feel supported every day. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You must proof-read and correct all errors. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream "Extenuating circumstances" meaning and when to use it Where a student has a SoRA, extensions will be granted from the adjusted deadline. Volunteering Awards Ceremony 2021: Your Definitive Guide! Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You should receive a response withinone week of submitting the request for review. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl /Tx BMC You will also be notified of the outcome of your claim via Portico. You can find a guide to submitting your claim on Portico on the UCL website. *'"&0M" f? A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Source: Shutterstock. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. At this point it is too late. You can find further guidance on what your evidence should include in UCL's Academic Manual. The receiving office will forward your form confidentially to the appropriateperson. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. We may be able to support you better through, Submit your EC application as soon as possible. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. 419 0 obj <> endobj You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Need support during your admission journey? 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. If you are still unable to meet the deadline you must submit a conventional EC. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. EMC If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. You will need to provide the additional evidence within four weeks of being contacted. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. See Section 2.9: If you miss the deadline for EC claims. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. We may be able to support you better through the wider Student Support Framework. UCLs Grounds for ECs explain what will normally be considered. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. If your evidence isnt written in English, you must provide a notarised translation. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Some other situations beyond your control typically arent considered viable extenuating circumstances. Your evidence will need to cover the full period for which you are requesting mitigation. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. before 12.00 noon on the due date. How to apply for extenuating circumstances - Study International Make sure you submit your application in plenty of time to reduce added stress. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb It is a charity with over 48,000 members. If you can imagine it, theres probably a society for it. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop.
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